I think that the “Ten Habits of Successful Emailers” is a great guideline for everyone. The first habit really stood out to me; I know that a prompt response can be a real problem in some of the classes I have taken. Advisors and professors are constantly asking students to check their email. A lot of times emails will be sent out last minute with important information and a prompt response is needed. I get frustrated when I have to work on a group project and it takes everyone a long time to respond. For example, I was the team leader and I sent out an email about a meeting in a couple days. I did not hear back from some people until after the meeting to tell me that they could not attend. It’s frustrating to try to organize a project without fellow members communicating. A prompt response is also polite; I know that I am very grateful when my advisor emails me back with an answer within a couple hours. I really appreciate when people are quick to respond.
Number three is also an important habit. You really need to take the time to edit your message before sending. I have been guilty of typing too fast and sending a message with typos. Sometimes the typos actually change the meaning of the sentence. I have talked with my bosses and they have told me when they get emails from prospective employees with typos, they typically do not get the first callbacks. For this reason, you have to be especially careful sending emails to prospective employers.
One habit that I think is missing is something about acknowledging important messages. I know that a lot of times I will send out emails asking if people are coming to a meeting but not get a response. Most of the time people get the message and show up, but it is nice to know how many people will be there. I know a few of the groups I am in have run into similar problems. A simple email saying I got the important file or I will show up can do wonders.
The “Ten Habits of Successful Emailers” is very important for everyone to follow. The habits will prove very useful to us in this class since we will be required to send emails.
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I couldnt have agreed more. The same thing happened to me in the com class at the time of the group presentations. when an email for a group meeting was sent, nobody replied and in the end i had to call them up to ask if they were actually coming because it was very important for all the members to be present and thus have some progress towards the project.
The people should understand that if the time doesnt suit them they should inform beforehand so that another day can be scheduled. I think that the people should check their mailboxes atleast everyday and make a point to respond to the messages which need immidiate reply or attention.
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I liked how the "Tem Habits of Successful Emailers" pointed out obvious thing that for some reason go overlooked. This includes the idea that people don't respond to emails fast enough. What a pain when you arn't sure if someone has recieved the information or not. All of those "habits" were helpful as reminders of new email etiquette. Hopefully more people will learn these rules and respect them so that all of our email lives are easier.
Reading Response Comment
I agree that sometimes the most obvious things do go unnoticed. I believe that if people are going to use email as a main source of communication they have to be able to respond in a timely manner, even if it is something they don't want to address. It is so frustrating when you need to know the least amount of information and that person can't respond in a timely manner. I have had professors who have taken at least a week to respond, and that is ridiculous. I really become bothered when they request to be connected via email, and then they can't respond? Doesn't make since to me at all! All the habits were very helpful, because sometimes they are not always taken into consideration. Now when emailing at my internship I am much more aware, because of the "Ten Habits of Successful Emailers."
Alayna Willis
Reading Response Comment
I have experienced the same thing when trying to email people as well. I find that most people do not check their email regularly and it is extremely frustrating trying to contact people when they don’t respond promptly. I have run into the problem with the group projects that I have had to do for my classes. This also coincides with what you said about people not responding to important emails. I think that habit should be included as well. There has been multiple times where I have sent out an email about group meetings and never received a response so I didn’t go thinking that no one was coming, but then I get in trouble with my group because they end up showing up.
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I think that number 3 might be the most important rule.. atleast for me. I am horrible when it comes to typing proper emails. As you can probibly tell by this response I am not the best speller. In saying that, I feel that our society depends so much on email and the rest of the internet that all people should take the time to read over their outgoing mail to catch the mistakes that create while typing the initial report.
Reading Response 2: Reply
I also agree that the ten successful rules for emailing were very helpful and knowledgeable. The idea of being prompt is really important, especially when dealing with deadlines and other factors. One thing about being prompt is the possibility that there is no computer around. This could really halt the advancement of another person or project. I couldn’t agree more on the idea of editing the message before sending it out. There have been a lot of times when I didn’t edit a message before sending it, then went back and found numerous mistakes. This to me helped to edit more of my material to avoid those embarrassing mistakes.